Documentation/System & Audit
Module guide · Admin
System & Audit
A settings directory for administrators, a compliance-grade audit trail of every access and action in the system, the hospital's own regulatory profile, and personal appearance controls.
What this module is for
Every screen here is admin-tier; the audit trail additionally opens to compliance, quality, and safety-officer roles.
Who uses it
The Settings hub, Hospital Profile, and Appearance are limited to super admins, admins, and IT admins. The Audit Trail is also open to compliance, quality, and safety-officer roles, reflecting that audit review is a compliance function as much as an IT one.
Where to find it
Open System & Audit from the sidebar, or the Settings hub, which links out to My Account, Organization, and System sections. This guide covers the Settings hub, Audit Trail, Hospital Profile, and Appearance.
- 1
Configure the hospital
Identity, regulatory identifiers, address, bed capacity, and accreditation live on the Hospital Profile page.
- 2
Personalize your own account
Appearance controls theme and sidebar layout, applying instantly and only to you.
- 3
Review activity
The Audit Trail's five tabs cover your own activity, PHI access, login history, a summary, and the full system log.
A few terms you'll see throughout
Settings hub
A directory page linking out to every settings screen, grouped into three sections. It doesn't edit anything itself.
Sections
| Field | What it means |
|---|---|
| My Account | My Profile, Security, Notifications, Appearance — personal preferences. |
| Organization | Hospital Profile, Departments, Facilities & Buildings, Bed Capacity, Compliance — hospital-wide configuration. |
| System | Audit Logs — platform-level oversight. |
Audit trail
Who did what, when, where from, and whether it touched patient health information.
Five tabs
| Field | What it means |
|---|---|
| My Activity | Your own access-log entries: time, action, resource, method, status, IP, and a PHI flag. |
| PHI Access | Anyone's PHI-flagged access events within a date range. |
| Login History | Your own logins plus an org-wide login-failures list for the chosen range. |
| Summary | Total Events, PHI Accesses, Unique Actors, and the period, for a chosen date range. |
| System Logs | The full, filterable, paginated request log: staff ID, module, action (CREATE/READ/UPDATE/DELETE/LOGIN/LOGOUT/EXPORT/PRINT/OVERRIDE_ALERT/UNLOCK_RECORD/ACCESS_DENIED/PASSWORD_CHANGE/MFA_CHANGE), method, and outcome, exportable to CSV or Excel. |
Success — status code under 400
Error — status code 400 or above
GET / POST / PUT-PATCH / DELETE — System Logs method pills, blue/green/amber/red respectively
Hospital profile
Identity, regulatory identifiers, address, bed capacity, and accreditation for your own hospital.
Editable sections
| Field | What it means |
|---|---|
| Identity | Hospital Name, Legal Name, Hospital Type, Ownership Type, Trauma Level, Operational Status. |
| Identifiers | NPI, CMS Certification Number, and EIN are read-only after creation; State License Number is editable. |
| Address & Contact | Address, city, state, ZIP, phone, fax, email, website. |
| Capacity | Licensed, Certified, and Staffed Bed Capacity, ICU Beds, Surge Capacity, feeds occupancy calculations across the dashboard and analytics. |
| Accreditation | Primary Accreditation Body and Status are editable; Last Survey Date and Accreditation Expiry are read-only. |
| Designations | Toggle switches: Teaching Hospital, Magnet Status, Disproportionate Share (DSH), STEMI Center. |
Bed capacity numbers feed live occupancy calculations
Appearance
Personal theme and sidebar layout, applies instantly and only to your own account, no save button.
Pick Light or Dark theme, and Expanded or Collapsed sidebar. The active choice is marked with an "Active" badge; clicking a card applies it immediately.
Good practices
Use PHI Access to answer 'who looked at this patient's chart'
Export System Logs for compliance record-keeping
NPI, CMS Certification Number, and EIN are locked after creation